Processing PO Invoices and Receivers

• Unit Responsibilities:
• Forward all invoices to the UBSC for processing
• Forward all packing slips to the UBSC for processing
• Notify the UBSC when goods have been received and you have accepted shipment
• Respond to e-mail sent if invoices of goods or services received are "OK to pay"
• If there is a discrepancy, please notify your financial transaction specialist

• UBSC Responsibilities:
• Verify that the purchase order number is on the invoice, and forward for processing
• Search APPS on a weekly basis for pending invoices
• If not obvious, provide business purpose
• Obtain payment approval from unit, and complete receiving process
• Consult with unit/vendor/invoice processing to resolve any discrepancy