Payment Requests (Non-PO invoices)

• Unit Responsibilities:
• Provide business purpose, which must be understandable by an internal/external auditor with no knowledge of the person or the expense, and how it benefited the mission of the university
• Review all invoices for payment approval
• If approved for payment, mark account number, if known, and business purpose, and forward the invoice to UBSC
• If not approved for payment, please contact your financial transaction specialist in the UBSC
• Forward all invoices to the UBSC, 341 Pine Tree Road for processing
  
• Supervisor Responsibilities:
• Review and approve reimbursements submitted electronically by staff
• Review employee expenses for reasonableness and legitimacy
• After review and approval of reimbursement, submit to payment approval authority electronically
• When corrections are needed
• Reject the reimbursement to the appropriate financial transaction specialist
• Add a note explaining the corrections/adjustments required
  
• UBSC Responsibilities:
• Verify/confirm account number, business purpose, and appropriate authorization
• Process invoices using the Payment Request System (PayReq)