Purchase and Blanket Orders

• Unit Responsibilities:
• Call or e-mail the UBSC before purchasing anything
• Request a purchase order by e-mailing or phoning your financial transaction specialist or view these purchasing forms 
• Provide/enter any known information (e.g., vendor info, cost, etc.)
• Forward to someone with payment approval authority within your unit
• After unit authorizer approval, forward to your UBSC financial transaction specialist
• Let the UBSC know when the goods/services have been received and accepted/approved by sending the packing slip to your financial transaction specialist, noting the date goods/services were received, and including a signature
• You may also do this via e-mail

• UBSC Responsibilities:
• Manage the entire purchasing process for all goods and services
• Ensure all necessary forms are received, such as a request for proposal, sole source justification, independent contractor, vendor information, etc.
• Business purpose, if not obvious, and how it benefited the mission of the university must be understandable by an internal/external auditor with no knowledge of the person or the expense
• E-mail department to confirm blanket order renewal

 Please note: Depending on the paperwork required, additional time may be needed to process a purchase order.