Executive Travel

• Unit Responsibilities:
• Traveler:
• CU online travel reservations, including air, bus or auto
• Cash advance request
• Sign up for Direct Deposit  
• Report all trip costs, including prepaid expenses
• Comply with all IRS requirements, as well as the CU Travel Policy 
• Scan and attach all documentation to the trip system
• Certify that no expenses for which you are seeking reimbursement were paid by other means
• If the trip has been changed or cancelled, notify UBSC
• Submit reimbursements within 30 days of the trip return date
 
• Spousal Travel:
• Obtain approval from supervisor or delegate prior to travel
• Document how spousal travel benefits the university
• Report all trip costs, including prepaid expenses
• Comply with all IRS requirements, as well as the CU Travel Policy 
• Scan and attach all documentation to the trip system
• Certify that no expenses for which you are seeking reimbursement were paid by other means
• Submit reimbursements within 30 days of the trip return date
 
• Payment Request Preparer:
• Review any CU Travel Office online travel reservations
• Forward request to appropriate reviewer
• Select appropriate Payment Approver in UBSC
  
  
• Reviewer:
• Review CU online travel reservations
• If you delegate Supervisor responsibility, a Supervisory Delegation   letter must be on file
• Review travel reimbursement
• Ensure reasonableness in costs and valid business purpose
• Any person who is issued Cornell ID must read and agree to a set of responsibilities. The ID is for the use only by the individual to whom it is assigned at the time, and only for the duration of need
• Passwords must never be shared, written down, or stored in electronic form
• Ensure reimbursement requests are submitted within 30 days
  
  
• Payment Approver:
• Ensure cash advances are accounted
• Ensure policy compliance