December 2007

EPay Notice
As of December 27 for nonexempt employees and December 31 for exempt employees, the university will cease "hand delivery" of paychecks for all employees.  Any employee not using direct deposit will receive checks mailed through the U.S. Postal Service to their home address.  The university will not provide paper copies of advices of direct deposit as of those pay periods. 

Employees who receive checks must review the address that is printed on the front of the check.  This is where the check, W-2, and other tax documents will be mailed unless the employee takes corrective action.  There will be a sticker on the front of each check notifying employees about the need to check addresses because checks will be mailed.  Student employees must use the "W2 tab" in Just the Facts to correct the address information. 

There is additional information on the Payroll Office Web site, www.payroll.cornell.edu  about how to change addresses and print the electronic advices.

All employees will be able to view their paycheck information online by using the Payroll Office Web site, www.payroll.cornell.edu .  Look for "View Your Paycheck," click, and logon to see your data.  When you are finished, be sure to log completely out to ensure that only you see your data.

Paycheck Distribution Changes
Payroll has extended the implementation date to April 30, 2008 for the on-going mailing of paychecks to hourly employees.  Payroll will mail the last paycheck in December to the hourly employees' home address.  The proposed date for continuing the practice of  mailing checks after the winter holiday for hourly employees has been delayed from January to April 30, 2008.

To enroll for direct deposit, you may obtain a direct deposit enrollment form at www.payroll.cornell.edu/directdeposit.cfm .  Usually the enrollment will become effective within two pay periods.

October 2007

ePay Reminders for Exempt Employees 
All exempt employees have access to their payment information by accessing ePay through the payroll Web page: www.payroll.cornell.edu .

Paychecks will be mailed to employees' home addresses beginning with the check of Dec. 31, 2007.

Labels will be placed on checks for the paydays of Oct. 31, Nov. 30, and Dec. 15 notifying the employee that checks will be mailed to the home addresses for the pay of Dec. 31, and requesting the employee to check the address on the front of the check.

Prior Periods in COLTS III
The Corrections tab in COLTS III is now available for use.  If you are using COLTS III to record and approve time, you can now also use COLTS III to do your prior period corrections instead of having to revert to COLTS II.

Please refer to the instructions for use  . Please remember that, if you are a supervisor or pay rep, you will still use COLTS II to approve prior period corrections.

Notification of Expected Incoming Transfers
Effective October 1, 2007, Cash Management will enforce the policy of requiring each department to fax or e-mail a completed "Notification of Expected Incoming Wire Transfer/ ACH or EFT"   form for each incoming fund transfer that is expected.

Departments with Programs or Workshops
If you have programs or workshops where a number of students/participants may be wiring payments, instead of filling out a "Notification of Expected Incoming Wire Transfer/ ACH or EFT" form, for each individual student, we request that you forward a spread sheet to Cash Management of all program participants with the following information:

• Departmental Account Number with Object Code
• Name of Student
• Student Cornell ID Number
• Dollar Amount Expected
• Reference Information for JEMS Journal

October 2005:

 Procurement Card Applications

As you may know, Cornell has selected a new vendor for the Procurement Card Program, effective January 1, 2006.  This vendor will provide web-based services to enhance our program.

Due to the implementation of the new PCard provider, we will be unable to accept new PCard applications between November 1, 2005 and December 31, 2005.  We apologize for any inconvenience this may cause.

If you have any emergency needs, please contact your appropriate Customer Service Representative. 

 Important Update for Domestic Travel Reimbursements using the Per Diem Method for Meals.

The IRS has published new per diem rates to be used for travel within the domestic U.S. between 10/1/05 - 9/30/06.  Most areas received an increase, with rates now ranging from $39 (CONUS) to $64 (cities, such as NY, LA, Chicago, etc.).  Foreign per diem rates are updated monthly.

You can access the per diem rates from the link on our Web site at www.payments.cornell.edu/Per_Diem_Rates.cfm .  To see the rates for travel before 10/1/05, simply select "2005" from the drop-down box above the map of the U.S. on the GSA Web site.

Please be sure to use the correct per diem rates for the actual dates of travel.