Fourth Quarter Archives

June 2007

Research Administration Concerns
Sponsored Program Services (SPS) has recently undergone an audit review on Research Administration  .  Some concerns were brought to SPS's attention. For more information, visit www.osp.cornell.edu .

Processing and Accounting for Gifts to Cornell University
The presentation for Processing and Accounting for Gifts to the University   outlines responsibilities, classifies gift restrictions, and provides tools for review. For more information, visit www.accounting.cornell.edu/Gift_Restrictions.cfm .

May 2007

Year-End Requisition Processing Deadlines
Please note the following list of items that should be received by the Office for Purchasing Services by the stated date to be processed before fiscal year-end closing.

• May 11:  Items requiring bids over $200,000
• May 18:  Items requiring bids over $5000, but less than $200,000
• June 8:   Requisitions requiring single/sole source justification over $5,000
• June 15: Requisitions for bids received totaling $200,000 or more
• June 22: Requisitions under $5000

CIT Unified Billing System
CIT has recently implemented an electronic system allowing departments and users to access telephone usage information beginning May 2007. You will receive a monthly  e-mail from CIT reminding you to check your usage and instructions on how to access your report.

Summer Work Study Reminder
If your department has any Federal Work Study students planning to work during the summer, to be able to continue on the work study payroll the student must:

• Apply for FWS funding through the "Develop Your own Summer Job"
• Have summer financial aid which includes a Federal Work Study Award

For Eligibility:

• The student must have been eligible for FWS during the 2006-2007 academic year
• The student must register full time in Fall 2007 and cannot be graduating before December, nor take a leave of absence or withdraw before December
• The job must be academically or career related for the student
• The job must be full time (at least 30-35 hours/week) last 8-10 weeks, and be paid hourly

A new application is required each summer; regardless of previous approval and participation.

Applications can be downloaded at: www.career.cornell.edu/jobsandinternships/DYO/default.html 

Return completed applications to the Office of Financial Aid and Student Employment at 203 Day Hall.

April 2007

Student Employment Year End Processing
There will be no mass termination of Student Hourly Jobs at the end of this academic year.

An electronic process will be run that automatically identifies active jobs with federal work-study distributions (object code 4742 or 4743), and changes the distribution to 100% department funds. Non-work-study jobs (object code 4712) will not be touched.

This will keep the jobs active until they are terminated manually or put on a leave of absence status by the department. 

This change will be effective May 10, 2007, which is the start of the summer employment period.

Dates to Note:

• May 9, 2007, the academic year ends, this includes work-study appointments
• May 10, 2007 the summer positions and summer work-study appointments begin
• August 15, 2007 the summer term ends

Graduating Seniors can work through June 6, 2007.  After this date, they must be hired into non-student jobs through HR-Online. 

Pcard Best Practices
The University Business Service Center has implemented the Procurement Card Best Practices Guidelines.