Business Service: Turn-around Standards

Accounting Transactions
Journal Vouchers	Transfer(s) clear next month's statement
Cash Receipts and Deposits	Within 24 hours of received date
Capital Asset Physical Count	Within 2 weeks of the end of the month in which inventory was scheduled
Capital Asset Cards	Within 2 weeks of asset's appearance in Purchasing system
Capital Asset Disposals	Within same month in which disposition was requested
New Account Requests	Within 2 days of UBSC receipt of request (not including lag time)
Monthly Transaction Statement Review	Before next month's statements arrive
Non-Payroll Disbursements
Travel Reimbursements	Within 2 days of UBSC receipt of request (not including lag time)
Cash Advance Forms	Within 2 days of UBSC receipt of request (not including lag time)
AP Vouchers (non-Purchase Order (PO) invoices)	Within 2 days of UBSC receipt of request (not including lag time)
APPS Receivers/Payments	Within 1 week of invoice queue date
Invoice Problem Documents	Within 1 week of receipt of Invoice Problem Document
Payroll
COLTs	No unpaid employees in Payroll customer units
Exempt Leave Reporting	Prior to next quarter
Leave Balance Adjustments	Within payroll cycle when request is made
Labor Distribution Adjustments(ADAF)	Within 2 days of UBSC receipt of request (not including lag time)
On/Off-Cycle Checks	Within 2 days of UBSC receipt of request (not including lag time)
Procurement
Procurement Card (Pcard)Purchases	Within 2 days of UBSC receipt of request (not including lag time, if applicable)
PCard	Before auto-clearing, with appropriate receipt and documentation
PCard - New/Change requests	Within 2 days of UBSC receipt of request (not including lag time, if applicable)
POs/Blanket Orders (BOs) - New/Change	Within 2 days of UBSC receipt of WebReq (not including lag time)
BOs - Renew	Within 10 days before the expiration date (not including lag time)
Financial Management
Monthly Transaction Statement Analysis	Before next month's statements arrive
Quarterly Reports	At the end of the month following the close of a quarter, with the exception of July because of year-end close
Annual Budgets	By university published deadline
Annual Salary Improvements	By university published deadline
Student Hires
Student Employee Actions	Within 2 days of UBSC receipt of request (not including lag time)

 Note:  The above-noted 2-day turnaround is UBSC's standard.  Once the transaction leaves UBSC, additional time is needed for handling by other areas within the Division of Financial Affairs.