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Procurement
Please note the following list of items that should be received by the Office for Supply Management Services by the stated date to be processed before fiscal year-end closing.
May 11: Items requiring bids over $200,000
May 18: Items requiring bids over $5000, but less than $200,000
June 8: Requisitions requiring single/sole source justification over $5,000
June 15: Requisitions for bids received totaling $200,000 or more
June 22: Requisitions under $5000
Effective immediately, merchandise with Cornell artwork (photos, logos, text, insignia etc.), will be removed from purchasing agent review and can be sent directly to the vendors for printing and production. If any Cornell-affiliated artwork (photos, logo, text) is used, please remember to get an approval from the Cornell's Office of Communications, which is the responsible entity for approving and screening requests for logo approval.
For more information regarding logo approval, please visit http://www.cornell.edu/identity/print/  before processing the requisition.
For questions on how and when to obtain approval, please contact the Office of Communications at 255-4169.
New Order Cancellation functionality:
If you need to cancel an order placed on e-SHOP (only applies to orders that have already been sent to the supplier), you must do the following:
Contact the vendor to cancel the order directly. Confirm that it is cancelled.
Fill out the form titled "e-SHOP order cancellation request" located on the left of your e-SHOP home page, under "Helpful documentation." Save the form, and e-mail it to the e-SHOP contact in your business service center (BSC). Your BSC has the authority to change the status of orders in the e-SHOP system, so that they will show as "cancelled."
New tutorials and a demo on the e-SHOP Web site:
Check out the new scenario tutorials, the new, shorter Quick reference guide, the e-SHOP demo, and the FAQs at www.purchasing.cornell.edu/eSHOP.cfm  .
Please be sure to use Stapleslink.com when ordering office supplies for your department. The Cornell University discounts do not apply to Staples.com. To read more about the negotiated contract with Stapleslink, please visit the Office for Supply Management Services Web site.
Cornell University is making every thoughtful effort to conserve our natural resources, as well as to save money.
When purchasing paper for your department, please remember the following:
Purchase tree-free or at least 30% recycled paper, including tissue paper, paper towels, bathroom tissue, printing/copy paper, envelopes, file folders, legal pads, Post-Its, etc.
Use the university's preferred supplier for paper, MacNamara's, to save money for your department.
Choose pastels over neon paper, because neon paper uses toxic heavy metals, which over time, leach into the environment when thrown away.
Ask the printer about recycled options when doing out-of-house print jobs. Remember, wasting paper costs money.
Additional ways to save your department money:
Use duplex printers, and set your default to double-sided printing. In-house printing and e-mails can be printed on already used single sided paper.
Alternative office supplies to purchase:
Recycled toner through Office Max (save 25-40%); recycled eating utensils, flatware, and cups; Staples refill ink for fluorescent markers; refillable pencils and pens; trichloroethane-free correction ink; and biodegradable plastic bags for trash cans.
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